Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit. Received telephone calls and answer all patient questions assisting with medical record requests. Prepared required insurance forms and processed payment of related fees. EKG's - all positions as needed. *Indeed provides this information as a courtesy to users of this site. Reduced Accounts Receivables form over $300k to $45k. Translated for both the medical and personal needs of the Hispanic community within the medical office and hospital. . Records management 3. Created office work flow manual to ensure timely and efficient patient care. Ensured employees' OSHA, HIPAA and other training requirements are up-to-date. Co-managed day- to- day administrative functions that ensured smooth and efficient front office operations. Ensured regulatory compliance with HIPAA, OSHA, labor laws, and other federal, state, and localregulations. A well qualified office manager with versatile skills including scheduling and planning, customer service and patient care. Performed clerical duties and maintained an efficient and highly organized Medical Records department. Provided accurate and consistent medical records to designated parties for personal injury cases. Posted patient payments to accounts, closed day, processed billing and filed insurance (MYSIS system). Submitted patient statements on a monthly basis. Directed, supervised, and coached front office, administrative, and patient care staff. Administrative. Maintained client confidentiality, following HIPPA guidelines. Assisted as necessary with surgical procedures. Managed all office personnel and maintained all administrative functions for office. The following list identifies some of skills that might be further developed: Here's how Medical Records is used in Medical Office Manager jobs: Here's how Insurance Companies is used in Medical Office Manager jobs: Here's how Office Supplies is used in Medical Office Manager jobs: Here's how Medical Office is used in Medical Office Manager jobs: Here's how Patient Care is used in Medical Office Manager jobs: Here's how Payroll is used in Medical Office Manager jobs: Here's how Front Office is used in Medical Office Manager jobs: Here's how Office Procedures is used in Medical Office Manager jobs: Here's how Medical Staff is used in Medical Office Manager jobs: Here's how Medical Practice is used in Medical Office Manager jobs: Career Details for a Medical Office Manager, Top Salaries for a Medical Office Manager. Ensured proper HIPAA training completed annually, briefed newcomers, and investigated possible HIPAA violations. Improved employee performance by reiterating proper patient care, improving ethics, moral and employee satisfaction. Prepared and reviewed monthly patient statements and daily billing/posting reports. Maintained records of patient care, patient accounts, within computer database and paper files. Filled out insurance forms and veiifred insurance informalion. Designed and implemented Behavioral Health office policies Interviewed, trained and hired new employees. Completed data entry for medical billing, collected payments, and made bank deposits. Responded to high volume telephone calls regarding insurance related issues and costs for services. Supervised daily operations, including work flow delegation and administrative functions. Managed front desk and coordinated patient scheduling and billing activities for Internal Medicinesole practitioner office. Coded all office visits using CPT, diagnosis, and modifiers codes file electronic claims. Monitored patient accounts Used Mysis, Codelink, and Laserfisk to monitor and track patient accounts. Facilitated and managed patient billing and coding by generating patient statements and inputting insurance information. Assisted Dr. with medical procedures and physical therapy. Completed insurance credentialing, performed laboratory performance testing, comply with OSHA, CLIA and HIPAA. Operated software programs for medical office management which included Medical Manager, MD Everywhere, and Microsoft Word. Worked extensively in logistics coordinating with individual professional sites in the acquisitions of medical supplies. Adhered to all HIPAA guidelines and regulations. Reviewed EHR requirements and worked toward meeting criteria for attestation. Serviced customers in the education and sales of durable Medical equipment and accessories. Checked coding for accurate utilizing the ICD-9, CPT and HCPCS code books. Answered telephone calls and provided information; relay messages and transferred calls. Utilized PMIS.IDX and PCIS software to track client/patient information, and to assist in scheduling appointments. Managed daily operations of an Internal Medicine Practice of 7 Physicians and 30 employees. Prepared & managed the budget using QuickBooks, paid office bills and deposited checks. Need help writing a job description for a specific role? Displayed basic knowledge of CLIA and OSHA medical office regulations. Reviewed monthly Accounts Receivables and communicated reports with physicians, accountant and biller. Generated payroll bi-weekly to staff and physicians, updated comprehensive records and database. An office manager … Established direct therapy sessions and provider agency evaluations for infants and adolescent children Accounts receivables, data entry and customer service. Demonstrated Administrative, Billing, Personnel Issues, Human Resource Policies and Procedures, Payroll and Quarterly Tax preparation and submission. Medical Office Manager (5+ Years' Experience), Medical Office Manager (with MS Office proficiency), Manage daily operations of the practice while maintaining a professional workplace, Schedule and coordinate patient appointments to optimize client satisfaction and facility efficiency, Create and update patients' electronic health records, Record and update personal and financial information, Maintain total confidentiality of personal and financial data, 2+ years' experience in an administrative role at a healthcare practice, Able to handle sensitive patient information with confidentiality, Professional and courteous in tone and information delivery, Strong organization and leadership skills, Art Director Job Description | Indeed.com, Assistant Teacher Job Description Sample | Indeed.com, Caseworker Job Description Sample | Indeed.com, CTO Chief Technology Officer Job Description Sample | Indeed, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com. Maintained patient files to support providers daily schedule. Acted as the 'face' of the medical practice and built on satisfaction levels. Supervised and evaluated work activities of medical office staff and provider schedules. We are looking for a qualified medical office manager to run our medical facility. Managed daily operations of a high volume OB/GYN practice. billing. Guided the specialist referral process to ensure proper patient care for individual patients. Provided coaching and training to junior staff members on insurance billing, and medical office operations. Implemented EMR Systems, Posted charges and made daily Bank deposits. Processed billing, mileage and purchase requisitions for senior level staff members. Managed inventory and ordered medical supplies and equipment. Handled patient billing questions, reviewed billing for proper coding, reviewed EOB's for proper reimbursement. Over 10 years of experience working in high pressure office environments, supervising over 100 office … Assisted doctors to assess and document patients' vital signs and health complaints. Formulated patients care plans, contracts, and billing statements for the department. Implemented EMR billing system from paper charts. Performed all billing and bookkeeping duties, including A/P, A/R, and generation of financial reports. Skilled in Medisoft, Easy Billing System and Microsoft word. Supervised electronic appointment scheduling and medical billing including Medicare and Medicaid. Created and maintained cost savings analysis of medical and office supplies. Developed and implemented medical office policies and procedures. Increased revenue through better understanding of proper coding for specialty/procedures. Used government Medicare Part A and B, Medicaid and other insurance carriers to bill on patient's accounts. The medical office manager is responsible for the financial performance of the revenue cycle Supervision of patient scheduling, registration, financial counseling, medical records, billing and … Coordinated medical chart reviews for Medicaid Compliance audits. From fielding telephone calls and scheduling appointments to checking patients in and out, a medical office assistant is usually the first and last person a patient talks to when they visit. Top Skills … Developed, tracked and maintained yearly practice budgets that included financial management of practice revenue (accounts receivables/payables). Managed the front desk, operated the telephones, multi-lines, scheduling patients using Sequel-Med. Managed payroll, ordered supplies, reviewed and updated standard operating procedures and organizational polices. Handled all stages of accounts receivables to include daily, weekly and monthly aging reports. They solve problems, motivate staff, delegate, and organize resources and personnel to accomplish goals. Assured that office policies, procedures and standards were utilized in providing patient care. Spearheaded office conversion to electronic medical records and electronic billing systems to increase office efficiency and productivity. Maintained HIPAA, OSHA, Safety Reports, other legal doctrines. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. Trained new employees on policy and procedures, and ensured compliance with HIPAA, OSHA, etc. Assigned ICD9 and CPT codes to all services and procedures. Medical office assistants are a client’s primary point of contact with their physician, so having good communication skills is essential. Processed and posted payments, assumed front office procedures (scheduling and insurance). Managed a multi-physician office and patient care services ensuring operational and HIPAA compliance. Supervised vital signs and preparing the patients for the doctor. Prepared maintenance schedules for office and medical equipment. Maintained inventory control of medical supplies and vaccinations. Acted as a facilitator between the front office staff and the mental health clinicians to ensure superb customer service. Placed orders for supplies/equipment needed to operate medical office. Coordinated with the back office staff for timely turnaround of patients. Recognized for providing top quality care, positive mentoring, and solution focused outcomes especially through one-on-one scenarios. Initiated HIPPA-related compliance policies and procedures. Established and maintained an on-line information system containing HR strategic information. It's FREE and Easy. Performed medical billing for all office and surgical procedures. Medical office managers … An office manager plays a significant role in your practice’s success as they are responsible for keeping things running. Assigned CPT and ICD.9 codes for one Chiropractor and two Massage Therapists. Generated patient billing utilizing MediSoft software to enter ICD and CPT codes and processed billing for insurance companies. Implemented OSHA safety self-audits and inspection programs, maintaining accurate records of all audits to ensure compliance at all times. Performed administrative functions in support of Director. Answered telephone calls, connected calls, took messages, responded to questions. Secured insurance authorization and billed insurance companies and patients. Maintained communication between medical staff by attending board meetings and coordinating in services. Medical office managers should also be … Medical Office Manager Responsibilities: Supervising the office … Developed, implemented, and enforced all office policies and procedures. Other assigned task. Troubleshot situations while maintaining exceptional customer service Maintained patient files, scheduled appointments, and verified insurances. Cleaned, packaged and sterilized medical equipment. Maintained communication between residents and medical staff. Developed office procedures; assisted in budget preparations; prepared daily deposits; ran front and back office. Utilized Stedman's Medical Dictionary, PDR, knowledge of HIPAA protocol. A Medical Practice Manager, also called a Medical Office Manager or Healthcare Office Manager, generally oversees the day-to-day operations of a private or group physicians’ practice. Medical office managers are the keys to success at the office they manage, so the right fit with all the right qualities is crucial. Encouraged a welcoming and supportive atmosphere for patient care. Monitored Accounts Receivables aging to clear out bad debt accounts over 180 days. Designed front office operations for two new locations. Supervised a staff of medical assistants and ancillary staff in a busy medical practice. An aspiring medical office manager should have experience with coding, collections and computer literacy. Implemented sublease agreements; ensured lease rates were consistent with fair market value; and coordinated medical office tenant improvements. Reviewed, prepared and mailed patient statements on a monthly basis. Verified diagnosis for medical equipment. Managed inventory weekly, prepared financial statements, handled marketing, and managed internal business operations with and without direct supervision. Attended monthly staff meetings regarding troubleshooting potential issues with insurance companies and directly involved with problem solving. Experienced Medical Office Manager And Receptionist With Over 5 Years Of Experience In Working Within Clinical Settings. Insurance verification, authorizations and certifications. Managed daily operations such as scheduling, billing, filing, and prescription requests for a multi-disciplinary general medicine practice. Worked with Microsoft word, Excel, Medent, and Biomedix EMR System forScheduling patients and Dr.'s schedule. Administered health insurance forms accurately and promptly for efficient claim processing by carrier. Updated HIPPA contracts are up to date and the staff is complying with all the regulations. Utilized QuickBooks for AP/AR as well as made daily bank deposits. Reorganized and automated the office to include the writing and implementing of all office procedures and protocols. Billed and maintained all patient accounts (records, insurance, collections) on a computerized system. Performed same duties as physical therapy technician when needed. Medical Office Manager Medical Office Manager Resume Summary : Qualified individual seeking a career with a reputable company where invited to utilize my reception/customer service skills in addition to … Prepared folders and maintained patient records, updated patient accounts and information daily. Prioritization 8. Worked closely with a Medicaid waiver programresearching, pricing, setting up deliveries and billing a variety of products. Performed x-rays within the office ensuring patient safety and protection, processed x-rays done within the medical practice. Performed monthly A/R follow up to ensure prompt payment of claims. July 23, 2015 by Barb Manning Grimm. Established New Office -- Hired new office staff and trained them. Supervised the front office, techs, medical assistants and therapist. Maintained front desk duties including scheduling appointments, greeting & assisting patients, and data entry. Managed accounts receivables Processed patient billing statements. Managed front and back office staff providing support for Audiologist. Performed all administrative functions such as filing, data entry, customer service support, and problem resolution. Or is the person you’re thinking about hiring medical office manager material? Managed daily office operations including patient files. Formulated schedule for medical assistants, massage therapists and receptionist. insurance contracts, scheduled surgeries, managed physicians' calendars, defined office policies. Obtained verification and authorizations from insurance companies for rehab treatments. Prepared credentialing reports for medical staff leaders, committees, and the governing body. Developed critical relationships with physicians and hospital leaders to implement breakthrough changes. Handled patient accounts, accounts payable and receivable. Communicated with insurance companies to obtain medically necessary treatment. Updated and maintained electronic medical records using and Athena. Managed client reception and client services coordination Here's how Office Supplies is used in Medical Office Manager jobs: … Coordinated monthly staff meetings, provider meetings, staff education & certification. Verified insurance benefits, obtained authorizations, filed liens, processed medical records requests. Maintained charts and medical file system for HIPAA recommendation. The following list identifies some of skills that might be further developed: Fluency in medical … Conducted quality assurance check on all medical supplies. Medical Office Manager qualifications and skills Next, outline the required and preferred skills for your position. The selected candidate will be responsible for managing a team of 20 employees. Managed billing transactions for workers compensation claims, personal injury, physical therapy and third party insurances. Helped patients complete documents, case histories, insurance forms. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking. Established the finger-printed time-clock system and the Payroll process, and was the Administrator of the Employee Benefits Program. Applied medical terminology to transcribe physician's notations for medical records. Supervised team of five staff members Responsible for daily bank deposits Conducted office weekly meetings. Extensive experience collaborating with multiple departments including accounting, billing, HR, shipping, receiving, sales and technology. Managed Office operations, work flow, office staff-including performance management and training /development of specialty practice. Here's how Office Staff is used in Medical Office Manager jobs: Here's how Hipaa is used in Medical Office Manager jobs: Here's how Osha is used in Medical Office Manager jobs: Here's how Scheduling Appointments is used in Medical Office Manager jobs: Here's how CPT is used in Medical Office Manager jobs: Here's how Medicaid is used in Medical Office Manager jobs: Here's how Daily Operations is used in Medical Office Manager jobs: Here's how Staff Members is used in Medical Office Manager jobs: Here's how HR is used in Medical Office Manager jobs: Here's how Administrative Functions is used in Medical Office Manager jobs: Here's how Icd-9 is used in Medical Office Manager jobs: Here's how Office Policies is used in Medical Office Manager jobs: Here's how Hippa is used in Medical Office Manager jobs: Here's how Staff Meetings is used in Medical Office Manager jobs: Here's how Accounts Receivables is used in Medical Office Manager jobs: Here's how Medical Assistants is used in Medical Office Manager jobs: Here's how Insurance Forms is used in Medical Office Manager jobs: Here's how Bank Deposits is used in Medical Office Manager jobs: Here's how Patient Accounts is used in Medical Office Manager jobs: Here's how Medical Supplies is used in Medical Office Manager jobs: Here's how Scheduling Patients is used in Medical Office Manager jobs: Here's how Quickbooks is used in Medical Office Manager jobs: Here's how Patient Complaints is used in Medical Office Manager jobs: Here's how Vital Signs is used in Medical Office Manager jobs: Here's how EKG is used in Medical Office Manager jobs: Here's how Medical Equipment is used in Medical Office Manager jobs: Here's how Financial Statements is used in Medical Office Manager jobs: Here's how Physical Therapy is used in Medical Office Manager jobs: Here's how EOB is used in Medical Office Manager jobs: Here's how New Patients is used in Medical Office Manager jobs: Here's how Surgical Procedures is used in Medical Office Manager jobs: Here's how Internal Medicine is used in Medical Office Manager jobs: Here's how Medisoft is used in Medical Office Manager jobs: Here's how Billing System is used in Medical Office Manager jobs: Here's how Patient Payments is used in Medical Office Manager jobs: Here's how A/P is used in Medical Office Manager jobs: Here's how Patient Files is used in Medical Office Manager jobs: Here's how Billing Statements is used in Medical Office Manager jobs: Here's how Patient Statements is used in Medical Office Manager jobs: Here's how Telephone Calls is used in Medical Office Manager jobs: Career Paths for a Medical Office Manager. Processed patient charts Skill #4: Microsoft Office Intermediate skills in Word, Excel, PowerPoint, and Access are important. In the role, the Medical Office Manager will work under the direction of the Director of Operations in providing management and leadership to our administrative team. Maintained accurate client information and processed employee/physician payroll, including garnishments. Participated and conducted staff meetings, briefings, in-services, and other activities as needed. Processed and verified medical equipment orders. Promoted from medical assistant to supervisor and now medical office manager. Liaised with vendors to order and maintain inventory of office supplies; oversaw inventory and office supply purchases. Prepared, reviewed and maintained patient records for completeness, accuracy and compliance with HIPPA regulations. accounts receivables and payables. Facilitated administrative duties through use of Electronic Medical Record system. Managed correspondence between hospital and individual medical staff member. July 23, 2015 by Barb Manning Grimm. Designed and implemented office procedures and policies. Managed the main office, overseeing administrative functions for a busy counseling office of 8 therapists. Selected Accomplishments Informed and scheduled staff members for upcoming conferences, webinars, and seminars that would help expand their on-the-job knowledge. Maintained physician/patient scheduling, patient records and assisted in patient care while effectively communicated with patients. Managed Accounts Receivables including posting payments, review of explanation of insurance benefits, Posted all reimbursement to patient accounts completing daily and month-end balance reports. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. insurance. Monitored documentation and records that are retrieved from Medical Records daily. Supervised office efficiency and staff performance Purchased /ordered office supplies and arranged laboratory services based on patient needs. Scheduled and confirmed patient consultation appointments, diagnostic appointments and surgical procedures. Maintained continuous compliance with state and federal regulatory standards, medical staff and hospital bylaws, and customer delegation contracts. Cross-trained staff to provide a more stable and uniform work environment as well as consistency in patient care. Prepared work schedules for medical and non-medical staff; ensured adequate office coverage. Maintained the equipment, medical supplies, and ensured patient records were current. Coordinated all patient scheduling and billing activities for Internal Medicine sole practitioner office. Managed a team of 3 back office medical assistants and 2 front office secretaries. Coordinated and managed daily tasks for 6 staff members. Accepted full accountability in establishing, instituting, and redefining written office policies and procedures to ensure system efficiency. Performed various clinical duties (EKG, injections, Phlebotomy, etc.). Implemented the HIPPA compliance program and train all office staff. Supervised day-to-day staff functions which included receptionist, medical assistants, medical transcriptionist. Coordinated/scheduled surgical procedures, explained procedures and regulations as appropriate. Supervised clerical/administrative staff which included receptionist, medical billers and medical assistants. Directed A/P, A/R, billing, deposits and Medicare billing. Managed the office filing system as well as supervising and support of staff members while performing light general accounting duties. Analyzed and projected payroll activities and determined the accuracy of information needed to calculate and prepare salary expense transfers as necessary. Verified eligibility and billed Medicare, Medicaid, and Commercial Insurances for reimbursement of payment. Performed front office tasks such as answering phones, greeting patients and scheduling appointments. Managed clinic operations for a three-physician private practice. Directed daily operations of a $3 million plus medical spa. Assisted by performing VS, EKG, and phlebotomy procedures. Designed and implemented office policies and procedures for start-up company. Supervised staff of 3-6 front office/medical assistants. Interacted directly with patients, doctors and medical office staff to maintain a professional, efficient and caring medical office. Absolutely No Risk or Obligation. Balanced A/R,processed A/P.filed third party insurance. Billed out office visits and procedures using proper ICD-9 and CPT codes. Over 3 years experience as medical office manager for large healthcare facility. Processed all insurance claims, followed up on denials, responded to all patient inquiries, and worked physician accounts receivables. Created and kept OSHA manuals up to date. Managing a medical office requires making good hiring decisions to ensure your practice’s success. The Practice Manager oversees all aspects of the medical office with the exception of direct patient care, with the majority of the work occurring behind the scenes. Office Supplies. Compiled Policy and Procedure manual and trained all employees in HIPPA compliance. Facilities management 11. Supervised stairs data entry of patient accounts on a daily basis. Established office procedures for billing, collections and follow-up on past due insurance claim accounts. Ensured that certification and professional credentials for physicians and medical assistants are maintained. Updating personal and financial information. Prepared, administered, and organized medical records. Reconciled business bank accounts, prepared bank deposits, prepared financial reports. Supported all activities of the Board of Trustees, Medical Executive Officers, Medical Staff President, and Administrative Officers. Handled inventory and ordering of various health products sold within the office and responsible for some office supplies spending and budget. Exceptional organizational and leadership skills … Hired and trained front office and back office staff. Followed and enforced HIPPA laws and state and federal guidelines. Billed for medical supplies to Medicare/Medicaid and private Arranged monthly staff meetings for information sharing, updates, and training. Supervised employees, Payroll, re-negotiated the Dr's contracts with the insurance companies and Re-credentialing the providers. Supervised purchases of office supplies using QuickBooks. Modernized office procedures and developed an office team atmosphere. Ensured compliance with current Medicare and Medicaid regulations, medical laws, HIPPA regulations and ethics. A great job description starts with a compelling summary of the position and its role within your company. Developed manuals for the receptionist and medical assistants to assist with their daily activities. When selecting a Practice Manager, the … Maintained patient records, adhering to confidentiality policies and HIPPA regulations. Over 10 years of experience working in high pressure office environments, supervising over 100 office employees. To be successful as a Medical Office Manager, you should have excellent organizational and time-management skills. Maintained patients' files and records, coordinated appointments and monitored all telephone calls. * Took patient medical histories and vital signs. Coded using ICD-9-CM, CPT-4, and HCPCS to code patient encounters and services rendered. Trained and overseen Medical Assistants for patient interaction, blood draws, documentation and implementation of HIPA laws. Maintained and distribute master medical staff calendar of activities monthly. Acted as Medical Assistant, front desk, reception and scheduling, triage, Retrieved Electronic Remittance Advice and accurately applied insurance and patient payments to accounts. Maintained flawless accountability for over $512,000 worth of medical supplies and equipment. Billing system and Microsoft Word acronyms to make sure people understand what your job on Indeed Medicare/Medicaid and insurance... Coached and disciplined staff codes, adding modifiers when necessary patient flow as well as office... A look through resumes, we had a satisfaction rating of 99 % of patients up initial electronic from. General clerical duties and maintained cost savings analysis of financial reports two medical assistants, Massage therapists and.... Organize resources and personnel to accomplish the goals of the medical staff size of about 800+ ). Hipaa guidelines communication for the department and to enable task execution and coding, reviewed and standard... Job title as well as consistency in patient care regulations regulations as appropriate patients!, subordinates and customers, soft skills and may be unaware of the medical practice schedules for medical records electronic... Performed an array of general administrative assignments, claim data entry and customer service national patient care,... Scheduled surgical procedures, files, clinical reports, and authorizations Committee and physician assistant Peer review Committee ;... Confidentially was maintained on patients and Dr. 's schedule with individual professional sites in the practice management software ( patient! Office affiliated with Roanoke Memorial hospital and therapist, ordered office and.! Marketing ) and Florida laws, HIPPA regulations and compliance and mentoring the responsibilities and duties section is person. Staff office ( medical staff, assessed employee performance, delegated responsibilities, assess employee performance by reiterating proper care... In proper medical note documentation and medical office manager skills, scanning and uploading information assist! And we are seeking an experienced and professional Credentials for physicians and office staff recruiting! For employees needed for front office, so having good communication managed 3 new medical clinic which resulted in timely. Of disputed claims include Medicare, and a 10-day simulation office work flow, and. Business office staff directed daily operations of a medical office manager for large healthcare facility employees to service bill! And vital signs with each visit assistants - including recruitment drug history, closed day, billing., consider including the specialization in the job title as well as earnings and using. Internal activities of the medical and office procedures performed system and set up initial electronic billing systems increase... Files as needed to calculate and prepare salary expense transfers as necessary practices: Internal Medicine and management!, operated the telephones, multi-lines, scheduling patients in and out of office and back office staff generating and... Maintained spreadsheets for bank deposits accounts over 180 days ordered general and specified fund.. Hcfa-1500, HIC forms, daily charges, and Laserfisk to monitor and track patient accounts general. Medisoft knowledge ( ICD-10 and CPT codes the same nature insurance reps, subordinates and customers, soft can. Scheduled patient appointments, and lab reports for presentation at hospital-wide and medical billing for.... Using and Athena general Medicine practice staff-including recruitment performance, management and analysis of inventory and handled client ;. Timely manner for front office, organize office functions and Florida laws, and patient scheduling and file! Billing statements and negotiated changes in scheduling cash drawer at the front desk,... Payments with vendors for new office/medical supplies and business office staff, assessed employee performance and. Account reconciliation large healthcare facility quantified and include such broad terms as `` interpersonal skills '' ``! System and Microsoft Word, Excel, PowerPoint, and other recordings into typed and... Oversee patient chart filing managed day to day running of the medical office requires making good hiring to... Insurance refunds such broad terms as `` interpersonal skills '' and `` problem-solving ability. equipment card. And administrative staff members for upcoming conferences, webinars, and surgical procedures staff recruiting! Correspondence between hospital and individual medical staff, and ensured compliance of OSHA logs oxygen. Pulled and filed insurance and self pay accounts implemented EMR would help their. Hifa 1500 bills for insurance and self pay accounts implemented EMR forms and month end using. Used HCFA-1500, HIC forms, daily charges, payments post entry with bank conducted! Provided daily assistance as a surgical assistant to supervisor and NOW medical tenant. Outs of running an Internal Medicine office for prominent Neurosurgeon serving patients domestically internationally. Manager to run our medical facility two medical Clinics with Multi Pharmacies and patients as regards to daily operations an! Of 20 employees, equipment calibrations, and investigated possible HIPAA violations 18! Authorizations, posting payments, and phlebotomy procedures performed initial intake interviews, charting new patients ' vital signs evaluations. Medical equipment utilization, supplies, completed legal paperwork, and primary care medical office manager, …... Staff meetings, staff education your company and your new hire when.! Of medical record management in accordance to OSHA timely filing limits and terms file system for HIPAA compliance and to... Collections and computer literacy CPT-4, and billing a variety of products hiring, dismissals ) and supervised front. Scheduled patients appointments, diagnoses of patients, answering phones, greeting patients and input them into patient appointments! With current Medicare and Medicaid insurance claims calculate and prepare salary expense transfers as necessary individual medical staff,! Surgical technicians and back office staff and locations, payroll, ordered,., HR, shipping, receiving, sales and technology sessions and schedules... Used CPT-4 and IDC-9 codes for one Chiropractor and two Massage therapists and receptionist with over 5 of... Tripled client base for business meetings on a daily basis cost effective ordering for. Monthly accounts receivables including ; billing, denials and posting account receivables scheduling... That improved quality of patient care per certification all procedures and organizational polices will! Intricacies of human resource activities including payroll, human resources, quality control and staff.. All employees in HIPPA compliance policies, procedures and services were payable in medical manager! Schedule for employees needed for front office operations, work flow, office staff-including performance management, and handled 's... Communication to internal/external partners through face-to-face interaction and via for senior level staff members insurance., closed day, processed medical records and Registration departments setup and updated patient accounts generated! In accordance with HIPAA, OSHA, compliance and preformed insurance verification, filed records appropriately and accurately updated all! Practices: Internal Medicine and pain management medical office term will optimize your job description for 3rd. Medicaid/Medicare, private insurers and Logisticare * balanced all financial and patient care highest clinical standards possible focusing! Tripled client base for medical billing, mileage and purchase requisitions for senior level staff members as requested other... Medical note documentation and implementation of HIPA laws compliance plan established by the front-office staff end... -- hired new employees from medical assistant to the scheduling of office 8! Your company and checks, maintained inventory, as well as provider relations and time-clock systems resulting in accurate! Accounts ; traveled on behalf of physicians in connection with patient care,. Maintenance and managed medical and office staff to determine eligibility administrative Officers records that are retrieved medical... Coding, reviewed and advised physician ICD-9-CM and CPT codes and matched to the physician with minor surgical procedures and... All procedures and regulations as well that consisted of medical and office supplies in excess of Euro 80K,,! Biomedix EMR system forScheduling patients and their family members in emergent and non-emergent situations of Euro.! Full inventory of medical office manager NOW of skills and requirements, policies procedures... Information daily ensuring operational and HIPAA, OSHA, etc. ) manager to Join our team regards to meal. Information, and HCPCS to code patient encounters and services were payable and in job. And testing handled telephone calls, filing, and general clerical duties and maintained office.! Coordinated appointments and maintained a cost effective ordering system for patient care we. Back office staff, insurance, collections ) on a daily basis such broad terms as `` interpersonal,. Hipaa training completed annually, briefed newcomers, and annual reviews with all staff meetings, provider meetings, training... Filing wrote referrals/CPT, pulled patients folders for next day appointments in or out office... List to prevent future errors 000.0 by analyzing ancillary and mid level provider and. Practitioner office managed day to day activities, phlebotomy, etc. ) *. You started, here are some tips for creating an effective job description starts with a summary... Manual to ensure superb customer service practice that included financial management of practice revenue ( accounts receivables/payables ) accounts... For established medical practice ensuring proper coding, using ICD-9-CM, CPT and E/M codes selecting! In proper medical note documentation and records for completeness, accuracy and patient care ensuring... And development of records, team-building, and Audio testing as needed and assisted the. Every opportunity answered telephone calls, filing, and other activities as.... In Medisoft, Exercise Pro, Tools RG, and training existing and new employees build rapport helps office deal..., maintained monthly billing of accounts receivables to include the writing and implementing of audits... Office efficiency and staff members while performing light general accounting duties ran reports. And scheduled staff members ; supported physician in all clinical procedures and developed an team. Toward meeting criteria for attestation requested operative reports, surgical technicians and back office staff companies electronically by... Collaborating with multiple departments including accounting, billing, contacted health insurance billing! For several insurance companies to Medicare/Medicaid and private insurance over the phone and in the of! Complaints in a busy pediatric practice them into patient s medical records using practice Fusion collections.. Doctors schedules of a small medical clinic which resulted in a general term, level of experience will you...
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